The debtor accounting department records and monitors outgoing invoices as debt claims against customers of Leuphana University. Outstanding claims can be recorded and reminded of customers accordingly using lists of account balances.
All original debtor invoices are archived in the accounting department.
1. Create an outgoing invoice: Outgoing invoices are created exclusively by the institution providing the service. Please use the invoice templates that you can download on this page and send your invoice to your customer/business partner.
2. Create a booking instruction: For the sent invoice, you create a booking instruction that you submit to the accounting department to book the claim. With the booking instruction, you provide the following information necessary for the accounting department:
- Creator
- Person responsible for the fund
- Please check the appropriate box: Is this a one-sided invoice (debtor)?
- Total invoice amount in euros
- G/L account: What type of costs are these according to the account assignment manual? [DKZ4] [JW5]
- Cost center and fund: To which fund does the revenue belong and to which cost center does this fund belong?
- Posting text
You are welcome to optionally provide the following information if needed:
- Reference key: e.g. to distinguish certain cost types at your own request and to make evaluations possible
3. Submit posting instructions and invoice: You submit the posting instructions together with a copy of the invoice and any other documents to the accounts receivable department:
- by internal mail to the accounts receivable department
- by email to rechnungseingang@leuphana.de
If you submit the posting instructions by email, please do not resubmit the documents by internal mail to avoid possible double payments.
4. Check by the Finance department: The invoice is checked, recorded, monitored and archived. Outstanding claims can be recorded and reminded of accordingly using lists of account balances.