Working basics
How nice that you are here! In the first few days, you have probably already gained an insight into your new area of responsibility, come into contact with new colleagues, and gained an impression of Leuphana as your new place of work. In addition to the support you will receive from your immediate colleagues, we would also like to help you find information and contacts that are important for you - not only in the first few days, but also in everyday life.
At the beginning of your employment at Leuphana, there are a number of organizational things that you, as a new employee, need to take care of in order to get started. Please use the following checklist to help you with this.
- Pick up key and unlock transponder: Einen Schlüssel oder Transponder für Ihr Büro erhalten Sie bei den Kollegen der Schlüsselverwaltung im ersten Stock des Gebäudes 10. Die Kollegen vergeben auch Schließberechtigungen für die Transponder. https://www.leuphana.de/intranet/verwaltung/gebaeudemanagement/operatives-gebaeudemanagment.html
- Organize Mensa card: If you participate in the time recording system as an employee in the administrative area, you will receive a chip card from your colleagues in the Human Resources Department when you sign your contract. You can use this card both to record your working hours at the terminals and to pay in the cafeteria. Devices for charging the card can be found in the entrance area of the cafeteria. All employees who do not participate in the time recording system will receive the Mensa card directly at the cash desk in the Mensa.
- Perform risk assessment for the workplace: For all workplaces at Leuphana, hazards must be assessed and possible protective measures determined. Please carry out a risk assessment at the beginning of your work and discuss it with your supervisor. Sample forms for your respective job as well as for working in a home office can be found on the pages of the Occupational Safety and Health Department. https://www.leuphana.de/intranet/verwaltung/arbeitsschutz/schutzhinweise-fuer-konkrete-taetigkeiten/bildschirmtaetigkeiten.html
- Register for the instruction "Health protection at the workplace":The Department of Occupational Safety and Health offers basic training in "Health Protection at the Workplace", which you should also attend once at the beginning of your work at Leuphana. Dates and the possibility to register can be found on the pages of the department of occupational health and safety. https://www.leuphana.de/intranet/verwaltung/arbeitsschutz/schutzhinweise-fuer-konkrete-taetigkeiten/bildschirmtaetigkeiten.html
- Apply for and set up DFN certificate: You need VPN access to access Leuphana's services from outside the university network. Usually, the VPN client is installed on your work computer. In case of problems, you will find further information and contact persons here: https://www.leuphana.de/services/miz/it-dienste/zertifikate.html
- Use VPN access: Sie benötigen einen VPN-Zugang, um von außerhalb des Uni-Netzwerkes auf die Dienste der Leuphana zugreifen zu können. Üblicherweise ist der VPN-Client auf Ihrem Arbeitsrechner installiert. Bei Problemen finden Sie hier weitere Informationen und Ansprechpartner:innen bei Problemen: https://www.leuphana.de/services/miz/it-dienste/vpn-zugang.html
- Request professional ticket: If you come to Leuphana by public transport, you can purchase the HVV Profi Ticket as an employee. You can find more information on the "Job Ticket" page.
- Guideline for induction: We have compiled a guideline for inducting colleagues that may also list relevant aspects for you as a new colleague that you need to clarify in the first few days in your new teams and with your superiors. So feel free to use the guide for your own orientation.
The intranet is the central information platform for the university public. Here you will find everything you should know as a member of the organization and need for your area of responsibility. Use the keywords in LEUPHANA A-Z to find answers to specific questions. Also, the important contact persons for you are always listed on the corresponding pages for you. If you miss any topics, please let us know at intranet@leuphana.de.
Once a quarter, the Human Resources Development Department for Technology and Administration invites our new colleagues to a welcome event for new employees to welcome you to Leuphana University. During the event, you can network with colleagues from other departments and get to know the structures of our organization (even) better. During a joint lunch in the refectory, you will also have the opportunity to talk to the president and the full-time vice president in a small group and ask your individual questions. The welcome event will conclude with a guided tour of the campus. Your contact person for the welcome event is Annika Prange.