If a trip is undertaken in the main office within the framework of official duties of Leuphana University of Lüneburg and does not fall under the regulations for special leave (see here), e.g. to carry out an academic activity or at another university in Germany or abroad, the costs incurred due to the travel and the stay can be accounted for as official travel or business trip abroad within the framework of the applicable travel expenses law.
Insofar as the journey
- is necessary for the performance of official duties within the scope of § 24 of the Lower Saxony Higher Education Act,
- the fulfilment of teaching duties is not impaired by the business trip, and
- funds are available to finance the travel allowance (otherwise the travel allowance is waived in whole or in part),
a general authorisation for business trips applies to professors at Leuphana.
Business trips abroad still require approval in good time before the trip:
- Fill in a mission trip request: Complete a BUSINESS TRAVEL APPLICATION.
- Submit A1 certificate - if applicable: Business travelers to countries of the European Union are officially obliged to carry a so-called A1 certificate with them, with which they can prove that they are covered by social security in their home country despite working abroad. Experience to date has shown that this certificate is not actually required for business travelers to the university and can also be presented retrospectively in the event of checks. The University therefore waives the issuing of A1 certificates for business trips of up to 4 weeks and assumes the resulting liability risks. Therefore, please only fill out the A1 APPLICATION - FILLING OUT HELP for an A1 certificate if your business trip is longer than four weeks or if you expressly wish to carry an A1 certificate with you.
- Submit application: Please submit your business trip application, proof of your activity for Leuphana abroad (e.g. through an invitation or the conference program) and, if applicable, the A1 application to the Department of Human Resources and Legal Affairs, Professorships/Civil Servants at anja.krohn@leuphana.de, if possible at least 14 days before the start of the business trip.